Privacy notice

What is this privacy notice about?

This privacy notice explains how The ToWe project (“we”, “our”, “us”) collects, uses and shares your personal data (information) and your rights in relation to this data. The notice relates to our processing of personal data of website visitors, enquirers, applicants and others (“you”, “your”) who visit, contact or submit information to the The ToWe project.

This privacy notice answers the following questions:


Kingston University is the data controller of your personal data and is subject to the General Data Protection Regulation (the “GDPR”) and the UK Data Protection Act 2018. As such, we are listed on the Information Commissioner’s Office (ICO) register of fee payers.



We may update this privacy notice periodically and if we do we will publish this on our website.


What is the role of The ToWe project

This project is an ERASMUS +, Key Action 2, Cooperation for Innovation and the Exchange of Good Practices – Strategic Partnerships for school education and brings together Higher Educational Institutes, Local Authority/Municipality and Early Years Settings and their Practitioners from 3 partner countries England, Norway and Spain. The Higher Educational Institute partners and Setting Partners will be using their expertise to develop a range of instruments/tools/strategies to be used by early year’s practitioners to improve their provision and practice supporting disadvantaged toddlers.

For more detail see our about page


How do we collect your information?

Information provided by you

We do not collect any personal data provided by you on this website. However, you may use contact details on this website to send us information and this information will be processed in line with our research project data management plan.


Information that is collected automatically

In addition to personal information you may provide when you visit our website the following information is received and stored by our web servers:

  • details of your IP address;
  • browser type and operating system;
  • the web pages you visited.

This data is known as web server logs. We use this information strictly to analyse how our website is used by our visitors and we may archive this information in an anonymous form for statistical purposes.


The cookies we use

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.

Cookie Name Expires Information
ct_sfw_pass_key Expires end of session Used for Spam protection, AntiSpam, FireWall by CleanTalk plugin.
ct_cookies_test Expires end of session Used for Spam protection, AntiSpam, FireWall by CleanTalk plugin.
PHPSESSID Expires end of session Session Cookie
bp-activity-oldestpage Expires end of session The “bp-activity-oldestpage” cookie remembers what page of activity the “load more” is on in the members area.
_ga Expires after 2 years Google Analytics

These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.

_gid Expires after 24 hours
_gat Expires end of session
ct_timestamp Expires after 24 hours Used by our anti-spam system to store date and time data.
ct_checkjs Expires end of session Used by our anti-spam system to check whether JavaScript is available within the browser.





  • PREF and VISITOR_INFO1_LIVE: up to 8 months
  • YSC: Expires end of session
  • GPS expires after 24 hours


We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.
Read more at YouTube’s embedding videos information page.


Expires after 24 hours Used to check if the user’s browser supports cookies.


IDE Expires after 18 months This cookie is used for re-targeting, optimisation, reporting and attribution of online adverts.


Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit About Cookies or All About Cookies

Find out how to manage cookies on popular browsers:


To find information relating to other browsers, visit the browser developer’s website.

To opt out of being tracked by Google Analytics across all websites, visit


What legal basis do we have for processing your information?

For information collected via cookies or information you send to us we rely upon your consent.


Who will we share your information with?

Other organisations

We will not share information collected via cookies or information you send to us unless you agree to this. For example, you may send us information relating to our research and that information will be processed in line with our research data management plan.


Information transferred overseas

Some of the personal data we process about you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). These processes include where the personal data is processed by our staff, contractors or suppliers who are based outside the EEA or who use storage facilities outside the EEA.

In these circumstances, your personal data will only be transferred on one of the following bases:

  • where the transfer is subject to one or more of the “appropriate safeguards” for international transfers prescribed by applicable law (for example, standard data protection clauses adopted by the European Commission);
  • a European Commission decision provides that the country or territory to which the transfer is made ensures an adequate level of data protection;
  • there exists another situation where the transfer is permitted under applicable law (for example, where we have your explicit consent).


For how long do we keep your information?

Please refer to the section about cookie above, for more detail about how long individual cookies will retain information.


What are your rights?

Under the GDPR and when the new UK Data Protection Act comes into force, you have the following rights:

  • to access from us the personal data we hold about you;
  • to require us to correct the personal data we hold about you if it is incorrect;
  • to require us to erase your personal data;
  • to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal);
  • to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format and the right to transmit that data to another controller;
  • to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights;
  • to not be subject to a decision based solely on automated processing, including profiling, which has a legal effect on you.

Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.

If you have given your consent and you wish to withdraw it, please contact our Data Protection Officer using the contact details set out below. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you.


Who can you contact about your information?

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.

You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.